003 - Setting up your Email app and email address to work with BandMgr
BandMgr works in conjunction with your device's default email app to send emails. On a Mac it uses OS X Mail, on an iPhone or iPad it uses the Mail app (and not the Gmail app for example). We need to be sure your email apps are configured properly so they work the way you want them to with BandMgr. YOU MUST USE an email app, you can't just use a browser to send automated emails from BandMgr. You can use Gmail (that's what we use) or another online mail account like Yahoo or Hotmail, as long as the email account can be configured for use in the two email apps listed above.
This is only true for SENDING emails however. You only need to use the Mail apps for sending emails from BandMgr. A lot of people only access their email through a browser and that's still totally cool. We just need to be clear that if you want to SEND FormLetters out from BandMgr (which is one of its most powerful features) you'll need to set up a Mail app to send those emails.
As we mentioned above, Sugar Still uses a single Gmail email address for all of our band correspondence. We like doing it this way because even if we're in separate cities for awhile we both get notified on our phones when any emails come in, and we can both send out any band emails we need to send out (like booking requests and gig confirmations), because we can both access the same account. We can also see the email threads for any correspondence so we can both keep up on any gig negotiations and so forth.
One thing to look out for... If you have multiple email accounts (for example both Sarah and I have personal accounts as well as the Sugar Still account), you need to be careful when sending out band related emails from BandMgr. Make sure you've selected the proper email account before sending. It's pretty easy to miss this and mistakenly send band correspondence from your personal account, and this can be confusing to both the venues and your band mates, as the emails you send won't get put into the band account's sent mail or outbox folders, which makes it harder to keep track of gig negotiations.
Insert screen shot instructions here.